Please Note: We also refer to the Wedding Concierge Service as A La Carte Services and the terms are used interchangeably

All wedding packages and services include the following: introduction/welcome call, a personalized Initial Consultation; confirming a Bahamas Marriage Officer to perform wedding ceremony; marriage license arrangements and processing assistance including scheduling of and transportation from Great Exuma hotel or dock to marriage license appointment with island administrator, advise Client of legal requirements, documents and fees; certified (notarized) copy of marriage license; assistance at the rehearsal; witnesses if needed; personalized ceremony; professional wedding coordinator services; on-site professional wedding coordinator; wedding location information and selection assistance; on-site visit by Client; site inspection by Consultant; delivery of deposits and payments to wedding event professionals (vendors); eGuide, 'Wedding Planning Ease' and etiquette guidelines; printed instructions sent to each attendant via email (addresses provided by client); phone and email correspondence.

Wedding Coordination Deposit: A non-refundable retainer of $600.00 (six hundred dollars) will act as your commitment to confirm your wedding coordination services of Consultant and enables us to begin planning your wedding and reserving your space. The Wedding Retainer will be applied toward your wedding package and is non-refundable once it is received. If you choose one of our Wedding Packages, then this deposit is included in the package price. If you choose to customize your own package then you will see the $600 itemized separately. This deposit includes an on-site professional wedding coordinator for your wedding date, unless it is a holiday in which additional expenses are incurred (per your selected location and vendors). The retainer also includes phone and e-mail correspondence as needed.

Reception Coordination Deposit: A retainer of $600.00 (six hundred dollars), of which 50% (fifty per cent) is non-refundable, will act as your commitment to confirm your reception coordination services of Consultant and enables us to begin planning your reception and confirming your space. The Reception Retainer will be applied toward your A La Carte Reception Services. Consultant charges a 20% (twenty per cent) coordination fee on all A La Carte services, products or individual services provided. Consultant does not charge this fee for components included in its Wedding Packages. Any changes or additions to the Wedding Packages will be subject to the coordination fee.

A La Carte Services Coordination Fee: For A La Carte Menu of Services items without a Wedding Package, there is a minimum coordination fee of $600.00 (six hundred dollars). This minimum fee is waived when your service request contains an existing package from our Wedding Packages options with the addition of any A La Carte Menu items. The standard coordination fee of 20% (twenty per cent) of all contracted services (less the first $600.00 of A La Carte Menu items selected) will apply to the total invoice for A La Carte Menu of Services.
Billing: All packages, services and vendor payments will be charged in advance. All prices are quoted in US dollars. We currently accept cash or bank wire transfers for payment. Payments are due within 10 days of receipt. You have agreed to the packages and/or services listed in Attachment A for your wedding. Any modifications to the number of guests expected for any of your wedding and related events must be communicated to us at least 30 days in advance.
Payment: All charges related to your wedding will be charged to your master account (other than those charges, if any, to be paid directly by your guests pursuant to this Agreement). We will provide to you our estimate of the amounts to be charged to your master account and you agree to pay us this estimated amount (less any deposit previously paid) by the Cut-Off Date. You agree to pay all charges to your master account. Any charges not previously invoiced or paid will be invoiced to you after your wedding and other (wedding) related events and must be paid within 10 days of the invoice date. If before your wedding and wedding related events you fail to pay us any deposit or other payment when due, we may, by giving you written notice, terminate this Agreement (and thereby terminate all of our obligations hereunder) as more fully provided under section titled Severability of the attached General Terms and Conditions.
Non-refundable Deposit: A deposit of $600.00 is due with this Agreement (of which $300.00 [three hundred dollars] is non-refundable). This amount will reserve your space. This deposit will be applied for you to your master account.

Full Payment: Full payment is due thirty (30) days prior to your wedding date.

Additional Services: All services should be agreed upon at the time this contract is signed. All arrangements must be finalized thirty (30) days prior to your wedding date. Any changes to wedding packages, services or items reserved must be made within this timeframe. Consultant will make every effort to fit additional services into its schedule without jeopardizing any prior commitments. All floral orders are subject to availability and are confirmed thirty (30) days prior to your event date. Any changes or additional florals requested within thirty (30) days of your event date cannot be guaranteed, however, we will do everything possible to accommodate your request. Should the Client require additional services (i.e. decorating, making favors, centerpieces, etc.) which are not outlined in the initial agreement, Consultant shall receive a fee of $50 (fifty dollars) per hour, plus expenses for the materials used, payable immediately upon invoicing.
Surcharges: Consultant reserves the right to assess or pass on additional fees, shipping charges, fuel charges and surcharges, customs declaration, duty, stamp tax and any other surcharges incurred by Consultant or its suppliers in the rendition of services.

Cut-Off Date: You agree that final guest count will be given by the Cut-Off Date for all of the components of your wedding/reception/related events. Additional guests received after the Cut-Off Date will be accepted only on a space and rate available basis.
Warranty of Service by Consultant: Consultant represents and warrants to Client that it has the experience and ability to perform the services required by the Agreement; that it will perform said services in a professional, competent and timely manner; that it has the power to enter into and perform this Agreement; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party or violate any local or national laws. However Client will not determine or exercise control as to general procedures or formats necessary to have these services meet Client's satisfaction.
Liability: Consultant acknowledges that the services rendered under this Agreement shall be solely as an independent consultant and Consultant is acting solely as an agent for the Client. Consultant shall not enter into any contract or commitment on behalf of Client; all vendor contracts will be signed by the Client and the Client is responsible for all payments in full. Although Consultant provides coordination and referrals, each vendor is responsible for his or her own actions; therefore it is recommended that the Client read each contract carefully. Consultant does not accept responsibility for vendor cancellation if payments to vendors are not received in the time agreed to guarantee confirmation of such vendors. Consultant does not accept any monies from vendors for business referrals.

Date and Location Changes: Once you secure your Exuma wedding date with Consultant, you have 2 weeks to change the date or location without penalty. If you decide for any reason to change your Exuma wedding date or location after the 2 weeks then a $150 fee will be incurred. This fee covers the costs for the time and paperwork involved in re-scheduling your location and vendor correspondence and coordination.

Cancellation: If for any reason you decide to cancel your wedding entirely within 14 days of the wedding date, you will be charged 100% of your total wedding services, in addition to the non-refundable coordination deposit. Additional fees may also be incurred by vendors per their cancellation policies. If for any reason you decide to cancel your wedding entirely between 14 and 30 days of the wedding date, you will be charged 75% of your total wedding services, in addition to the non-refundable coordination deposit. For cancellations between 30 and 60 days of the wedding date, you will be charged 50% of your total wedding services, in addition to the non-refundable coordination deposit. This fee covers the costs for the time and paperwork involved in canceling your wedding. Additional fees may also be incurred by vendors per their cancellation policies. Cancellations prior to 60 days of your wedding date will receive a full refund less the original coordination deposit and handling/ transaction fees of 3% (if payment was made by credit card, bank wire transfer or checks not drawn on a Bahamian bank). Additional fees may also be incurred by vendors per their cancellation policies.

Termination: Either party may terminate this agreement with or without cause by giving the other party written notice thirty days prior to the date of termination. Consultant shall cease work on the termination date and shall not incur further expenses in connection with the services. Client shall pay for all services rendered up to the termination date. 100% of Wedding Coordination Deposit and 50% of Reception Coordination Deposit is non-refundable.

Insurance: Consultant recommends that Client obtains Wedding Insurance to protect against bad weather, deposits, attire, photographs and more.

Governing Law et. al.: This Agreement shall be governed by the laws of the Commonwealth of The Bahamas without giving effect to conflict of laws provisions thereof.

All pricing is quoted in U.S. dollars.